Creating a PDF file from a Word document is simple, but many users don't know how to accomplish the task. You can create a PDF by using the Print, Save or Save As dialog boxes.
Using the Print Menu to Make a PDF
To save your Word file as a PDF, follow these easy steps:
- Select File.
- Select Print.
- Select PDF at the bottom of the dialog box and select Save as PDF from the drop-down menu.
- Select the Print button.
- Give the PDF a name and enter the location where you want the PDF to be saved.
- Select the Security Options button if you want to add a password to open the document, require a password to copy text, images, and other content, or require a password to print the document. If so, enter a password, verify it and select OK.
- Select Save to generate the PDF.
Using the Save and Save as Menus to Export a PDF
To export your Word file as a PDF, follow these steps.
- Select either Save or Save As.
- Give the PDF a name and enter the location where you want the PDF to be saved.
- Select PDF in the drop-down menu next to File Format.
- Select the radio button next to Best for Electronic Distribution and Accessibility or next to Best for Printing.
- Select Export.
- Select Allow if you are asked whether to Allow online file conversion to open and export to certain types of files.
When working on a document in Word, you may find that you need to insert text from another Word document. Maybe you’re collaborating with others and combining multiple pieces, for example.
RELATED:How to Collaborate on Documents in Real-Time in Office 2016
There is a better way to collaborate on documents in Office 2016, but there may be times when a fellow collaborator needs to work offline and they send you a document to integrate into the main document. So, we’ll show you how to insert the contents of a Word file into another Word file for situations where online collaboration is not an option. (Sure, you could just open the second document and copy and paste its text, but the method below is often faster.)
For the purposes of this article, we’ll call the file being inserted the “source” file and the file into which you are inserting the source file the “target” file.
To insert the contents of a source Word file into a target Word file, open the target document, place the cursor where you want to insert the source file, and then click the “Insert” tab.
In the “Text” section, click the “Object” button and select “Text from File” from the drop-down menu.
The “Insert File” dialog box displays. Navigate to the folder that contains the source file you want to insert and select the file. Then, click “Insert”.
NOTE: You can also insert text from a text (.txt) file.
The entire contents of the source file (text, images, tables, etc.) will be inserted at the cursor in the target document. Lowongan dosen teknik informatika 2019 di jakarta.
When inserting text from a source document that has styles using the same names as in the target document (for example, the “Normal” style), the style in the target document takes precedence. If you want to keep the formatting of the text from the source document, make sure the style applied to that text in the source document has a different name than any of the styles in the target document. So, if you want the text from the source document to look like the text in the target document, such that the formatting is consistent, you’re good. All you have to do is insert the file or part of the file as we described in this article.
You can also insert text from a text (.txt) file, but you have to insert the entire file in that case, because you cannot add bookmarks to text files.
RELATED:How to Reference Text from Other Documents in Microsoft Word
We previously described a trick where can put common content into one Word document and reference it in other Word documents. The content will even automatically update in all your documents if you change it in the common document because the two are linked using a field. That feature is different from inserting files as described in this article because when you insert content from a source file into a target file, there is no link between the source file and the target file. So, when you change the content in the source file that content is not updated in the target file.
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Creating a user manual may be a trial and error exercise in research, documentation, and formatting, but the final product makes the effort worthwhile. Microsoft Word’s templates provide the framework, allowing you to concentrate on the presentation of information about your product or service. While working within one of Word’s templates, you have the freedom to customize the document to your needs.
Step 1
In Word, click the “File” tab and select “New.” Double-click the “Books” folder in the “Available Templates” window. Double-click the “Other books” folder. Double-click the “Professional manual” template. Word’s user manual template is just a starting point as you customize the manual to your requirements. The document downloads into a new Word window.
Create Help Materials From Word Document Pdf
Step 2
Scroll through the pages of the user manual template to get an idea of what’s included, what needs to change, and what needs to be added. For example, Word includes a generic title page, table of contents, headers, text blocks, and image placeholders, along with tips on user manual setup.
Step 3
Highlight a header or block of text. Type over it with your manual information. You'll probably copy existing text from another document and paste it directly into the template text boxes. Replace all of Word’s placeholder text with your own. Fill the manual as required; you may want to add the text first, then the headers and images, or you may want to work linearly from the first page through the end.
Step 4
Right-click a placeholder picture or image and click the “Delete” key to remove it. To add your images, click the “Insert” tab, then the “Picture” button. Browse to the image and double-click it. This is also an ideal way to brand the manual by adding your company logo on the cover page and elsewhere in the document.
Step 5
Click the “Home” tab. Check the options in the Styles section of the ribbon. These dictate how sections of your manual appear, such as the main paragraph text and the headings. If you want to use elements other than what the template offers, right-click one of the styles, such as 'Heading 1,' and choose “Modify.” Reformat the header and click “OK.” All Heading 1 styles are changed, so you don’t have to go through them individually. This is a great way to ensure your manual conforms to your company's internal style requirements.
Step 6
Scroll to the first page of the template, which is the cover in most templates. Make sure all placeholder text has been replaced with information about your product or service.
Step 7
The table of contents shows the generic template headers. Right-click the table of contents and choose “Update Field.” Click the “Update entire table” radio button, then click “OK.” This changes the table of contents to reflect your new headers and page numbers.
Click the “File” tab and select “Save As.” Enter the user manual’s file name in the “File name” field, choose where to save the document on your computer, and click the “Save” button. World of final fantasy opening song.
Tip
- Your user manual requirements will dictate some of your choices in setting up Word. For example, you may prefer single pages to booklet style. In the former case, you can stick with Word's default page setup of 8.5 inches by 11 inches. Other Word templates use multipage layouts in other sizes and orientations.
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With Word on your PC, Mac, or mobile device, you can:
- Create documents from scratch, or a template.
- Add text, images, art, and videos.
- Research a topic and find credible sources.
- Access your documents from a computer, tablet, or phone with OneDrive.
- Share your documents, and work with others.
- Track and review changes.
Create a document
- On the File tab, click New.
- In the Search online templates box, enter the type of document you want to create and press ENTER.
Tip: To start from scratch, select Blank document. Or, for practice using Word features, try a learning guide like Take a Tour, Insert your first Table of Contents, and more.
Where is the recycle bin folder in windows 8.1. Add and format text
- Place the cursor and type some text.
- To format, select the text and then select an option: Bold, Italic, Bullets, Numbering, ..
Add Pictures, Shapes, SmartArt, or a Chart
- Select the Insert tab.
- Select what you want to add:
- Pictures - select Pictures, browse for the picture you want, and select Insert.
- Shapes - select Shapes, and then select a shape from the drop-down.
- SmartArt - select SmartArt, choose a SmartArt Graphic, and select OK.
- Chart - select Chart, select the chart you want, and select OK.
Next: Save your document to OneDrive in Word